Abstracts/Posters

ePoster Talk Information & Guidelines

 What is an ePoster Talk?

ePoster Talks offer a new, exciting, opportunity for a short presentation at the ASCB meeting. ASCB meeting attendees, whose presentations have multimedia content (i.e., videos, animated charts/graphs, etc.), and who asked to be considered, but were not selected for a Minisymposium talk, can be considered for an ePoster Talk. There will be at least three ePoster Talk sessions on Sunday, Monday, and Tuesday, with eight presentations in each session. For the first 30 minutes of the session, each of the eight electronic posters will be displayed on individual screens around the room for viewing and preliminary informal discussions. Following the 30-minute viewing period, each presenter will have their electronic poster displayed on the large screen at the front of the room and give a 3-4 minute overview talk on their research from the dais, followed by a 1-2 minute Q&A. The ePoster Talk topics are the same as the Minisymposium topics. Approximately, nine of the 12 topics will be selected for ePoster talks. Because these posters are electronically displayed on a flat screen, it allows for content beyond static images. Embedding multimedia content into your posters for the purpose of an ePoster Talk is required.

How can I be considered for an ePoster Talk?

Only those attendees who submit an abstract by the July 30 deadline will be considered for ePoster talks. If you submit your abstract by the July 30 deadline, and you select "Minisymposium talk," "Minisymposium talk or poster," or "Minisymposium talk and poster" during the submission process, you will have the option of being considered for an ePoster Talk (if you are not selected to present a talk in a Minisymposium). Please be sure to indicate your interest in the "Submission Details" step of your abstract submission to be considered for this presentation format. In order to give an ePoster Talk, you must also plan to present a poster. While the ASCB attempts to eliminate conflicts, there is no guarantee if you are selected for an ePoster Talk, that it will not conflict with your poster presentation. If they conflict, you will be expected to be present at the ePoster talk and not at your poster board. A limited number of abstracts will be selected for ePoster Talks.


ASCB 2013 ANNUAL MEETING GUIDELINES FOR ePOSTER PRESENTATION SPEAKERS

You have two options to create your ePoster. Your first option is using either Adobe Acrobat (the full version is needed to embed multimedia files), or PowerPoint to create a single page document with embedded multimedia. Your second option is using Prezi, a free online tool to make zooming multimedia presentations. If you plan to use Prezi, please click here to read "How to Use Prezi to make a dynamic ePoster talk."

If you wish to use Adobe Acrobat or PowerPoint, PowerPoint 2007/2008 users should save their presentations in those versions' native .pptx format, and not in the PowerPoint '97-2003 format for best results. Also, be aware that embedded media clips are not saved as part of your PowerPoint presentation. The actual video or audio files need to be on the computer you will be presenting from. You will need to supply those files along with your PowerPoint file either when you upload or in the Speaker Ready Room*.

*If your presentation contains any video or audio, please submit your files to the Speaker Ready Room AT LEAST 24 hours in advance, due to additional processing time that may be required.

The ASCB will be providing an ePoster system and projector that display at 1920x1080 resolutions. This high definition display will enhance the quality of your presentation by providing a bright and clear display of your presentation in the session room.

Please note that in order to take full advantage of the widescreen display you should create your presentation in 16:9 aspect ratio. From Within PowerPoint, click on the "Design" tab. Click "Page Setup". PowerPoint will default to Slides sized for: "On-screen Show (4:3)". Change the setting to "On-screen Show (16:9) and click OK. (See below)

pagesetup

If you do not format your presentation in 16:9 then the presentation will display with black bars to the left and right and will not fill the screen properly.

The ASCB prefers that presentations be loaded on a central server in the Speaker Lounge, and pushed out to presentation computers in the session rooms. However, you will also have the option of loading your ePoster in the room. Even if you plan to load it in the room, stop by the Speaker Lounge to be sure it displays properly.

SPEAKER LOUNGE CHECK-IN PROCEDURES

Please come to the Speaker Ready Room 206 of the New Orleans Morial Convention Center at least 24 hours in advance of your scheduled talk, regardless of whether you prefer to load it in the room or not.

Upon arrival at the Speaker Lounge, a technician will assist you with check-in, upload your presentation, if necessary, and assign you to one of the preview stations where you will be able to review and finalize your presentation.

Internet connectivity will not be available in any session rooms.

Speaker Ready Room personnel are not responsible for your devices, i.e. memory cards, disks, laptops, etc.

UNDER NO CIRCUMSTANCES WILL PRESENTERS BE ALLOWED TO E-MAIL PRESENTATIONS.

SPEAKER LOUNGE HOURS

The Speaker Ready Room is located in Room 206 of the New Orleans Morial Convention Center.

The hours of operation are:

Saturday, December 14- 8:00 am-6:00 pm
Sunday, December 15- 7:00 am-6:30 pm
Monday, December 16- 7:00 am-6:30 pm
Tuesday, December 17- 7:00 am-6:30 pm

AUDIO/VISUAL EQUIPMENT

ePosters will be presented on a high definition screen connected to a computer on the network. To become more familiar with presenting an e-poster, practice stations will be available in Speaker Ready.

Computers will be provided with the following configuration:

  • Processor: a minimum Core i7 2.93 GHz
  • 4 GB RAM
  • 1920 x 1080 at 24 bit color depth
  • Microsoft Windows 7 Professional
  • Microsoft Office 2010 Professional
  • Windows Media Player (Version 12)
  • QuickTime (Latest Version)
  • Flash Player (Latest Version)
  • Adobe Acrobat Reader (Latest Version)

All electronic files must be submitted in the Speaker Ready room using one of the formats listed below:

  • PowerPoint 2011 or earlier version
  • USB Drives should be PC Formatted
  • Preferred video format: .wmv
  • Acceptable video formats (may require conversion, please allow extra time)
  • .mov, .avi, .mpg, .mp4, .wmv
  • PDF Reader: Adobe Acrobat X

Please submit your presentation utilizing one of the following physical media types.

  • USB Drive
  • CD

Files stored in email, Cloud Drives, ftp sites, etc., or phones are not acceptable

*Note: All presentations will be single screen only*

FOR MORE INFORMATION

Please review the ProjectionNET Style Guide at: http://www.projectionnet.com/Styleguide/PresentationStyleguide.aspx for more information about preparing your presentation, helpful hints for designing and presenting your talk, and tips to avoid incompatibilities and minimize potential challenges onsite.

If you have other technical questions, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. and we will be happy to assist you.

 

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